I understand that any personal data as outlined in the application form for the Scheme will be processed for the purposes and in the manner set out in this Notice and will make third parties whose personal data or information I disclose aware of this Privacy Notice.
Bord na Móna is committed to operating the Community Gain Scheme (the “Scheme”) in an open and transparent manner.
In compliance with the Code of Practice for Wind Energy Development in Ireland Guidelines for Community Engagement, Bord na Móna will publish details about the Community Gain Scheme on its project website and share relevant information with the local authority.
Where appropriate we will use social media and local media to highlight the benefits of the Scheme to the local community.
Any personal data you provide to the Community Gain Scheme Committee and Bord na Móna Plc in connection with your application to the Community Gain Scheme will be processed in accordance with our obligations under the Data Protection Acts 1988-2003.
Who collects your data?
When you apply for the Scheme, personal data and information that you provide will be held by Bord na Móna who will be the Data Controller.
Bord na Móna is committed to ensuring that the personal data of an individual as outlined in the application form for the Scheme is handled in accordance with the applicable data protection laws.
If you have any queries about how your data are processed please contact:
Stephanie Tao Legal Department Bord na Móna.
What data will be collected?
When you apply for the Scheme you will be asked to provide Bord na Móna with the name and address of name and details of the contact person for the organisation.
Bord na Móna will process personal data and information that you provide and, in some instances where relevant, information provided to them by third parties such as the Awards Committee for the Scheme and Government/public sector bodies
Why and how do we process the information you provide?
It may be necessary to process personal data you provide in connection with your organisation’s application for the Scheme. By submitting the application, you acknowledge that the personal data of the contact person for the organisation may be processed for those purposes, including but not limited to the following:
- To contact you about your application for the Scheme;
- To administer the application and to assess the organisation’s eligibility for the Scheme;
- To follow up with you after the application is received, as required;
- Maintenance of your application;
- Management of Scheme processes (including commencement, completion, progressions);
- To contact you after the Scheme completes in order to measure the impact of the Scheme;
- To comply with all legal obligations relating to the Scheme;
- To prevent fraud or reporting potential crimes;
- To comply with European Union monitoring and reporting requirements.
- To carry out audits as necessary
- For notification of events relevant to the organisation
Bord na Móna as Data Controller undertakes to maintain your personal data in secure conditions with appropriate technical and organisational measures to protect it from unauthorised access or use. The data on the application will be disclosed to relevant staff of Bord na Móna on a need-to-know basis. All staff are made aware of the procedures they must follow to ensure personal data is appropriately protected. The Awards Committee for the Scheme will have access to the personal data as outlined in the Application form however no third parties will have access to personal data unless there is a legal obligation for Bord na Móna to provide the data.
To support efficient processing of the application, Bord na Móna may need to check the accuracy of personal information you provide with external data sources. For example, tax clearance verification.
Retention of Data
Bord na Móna will keep your personal data for the purposes of on-going administration, audit, and review but only for as long as is necessary to meet the purposes set out in this Notice.
Under the General Data Protection Regulation (GDPR) together with the Data Protection Acts 1988 and 2003 (DPA) you have a number of rights with regard to your personal data. You have the right to request from Bord na Móna access to, rectification to, and erasure of your personal data, the right to restrict processing, object to processing as well in certain circumstances the right to data portability.
If you have provided consent for the processing of your data you have the right (in certain circumstances) to withdraw that consent at any time which will not affect the lawfulness of the processing before your consent was withdrawn.
You have the right to lodge a complaint to the office of the Data Protection Commissioner if you believe that Bord na Móna has not complied with the requirements of the GDPR or DPA with regard to your personal data.
Identity and contact details of the Data Controller
Bord na Mona plc is the controller of the data under the Scheme for the purposes of the data protection laws. If you have any queries about this Notice or how your data are processed please contact:
Stephanie Tao, Legal Department, Bord na Móna.
The Community Gain Scheme Committee and Bord na Móna Plc shall not be liable in respect of any loss, damage or costs of any nature arising directly or indirectly from this application or the subject matter of the application.
The Community Gain Scheme Committee, Bord na Móna Plc, its servants or agents shall not at any time in any circumstances be held responsible or liable in relation to any matter whatsoever arising in connection with the development, planning, construction, operation, management and/or administration of individual projects.
In connection with your application for participation in the Community Gain Scheme (“Scheme”) it will be necessary for Bord to Móna plc to process personal data (which may be held on paper, electronically, or otherwise) regarding your nominated point of contact within your organisation.
It is important that all personal data is treated in an appropriate and lawful manner, in accordance with applicable data protection laws.